TripMapper’s budget feature (only available on our ‘Trip+' plan) allows you to manage and track your spending both before and during your trip.
You can also convert one currency to another for accurate budgeting. We currently only use data from the European Central Bank to manage our currency conversion feature. We synchronise this data daily at 00:00 UTC. Daily rate updates mean that your budget utilisation may change day-to-day if you’re using our currency conversion feature. Click here for more information on our currency conversion feature.
This article focuses on the mobile app only. Click here for more information on the web app’s budget feature.
Guide to using the budget feature on the mobile app 📱
Set a budget
If you 'skipped' adding a budget when first creating the trip, you can easily add your budget within that trip's 'Trip Settings'. To do this:
1) Select the applicable trip
2) Tap the 'Overview' icon in the bottom right of your screen
3) Tap the cog icon in the top right of your screen (your 'Trip Settings')
4) Once in Trip Settings, tap the 'Budget' section
5) Choose whether you want to set a daily budget or an entire trip budget. Then add your home currency and your budget. Tap 'Save.' You are now all set to go!
Where can you take a detailed look at your budget?
Tap the ‘Budget’ icon at the bottom of the screen to take a detailed look at your trip spend.
At the top of the budget screen you will see your total spend (paid & upcoming), your budget and a budget progress bar which visually tracks your paid & upcoming spending against your budget. You will also see a list of all your spending accompanied by its status ('Upcoming', 'Booked & paid' or 'Booked & deposit paid'). Tap any entry in the list to bring up the card.
If you swipe the budget feed down using the the grey horizontal handle, it will reveal:
the total amount you have already paid, including any deposits paid
the total of any upcoming costs (costs you have earmarked but which are currently unpaid)
what you have left to spend from your budget or how much you have spent over your budget
Tap 'Paid' or 'Upcoming' to filter the list below. Swipe back up on the handle to reveal the filtered list. Swipe down and tap 'Reset Selection' to remove the filter.
Swipe to the right on the budget progress bar to reveal a different bar which visually tracks your spending by category (accommodation, activity, food, other and travel). If you swipe down using the the grey horizontal handle (just below the progress bar) it will reveal the total amount you have spent in each category.
Tap a category to filter the list below. Swipe back up to reveal the filtered list. Swipe down and tap 'Reset Selection' to remove the filter.
How do you add costs to your itinerary?
Let’s go through an example:
You want to add a hotel booking to your Ibiza itinerary, checking-in on 24th July, checking-out on 27th July. The total cost for the 3 night stay is £900 and the full amount is due to be paid one month prior to your stay.
Go to either ‘Card View’ or ‘List View’ and add a new accommodation card on 24th July. Add the hotel name, OKU Ibiza, the check-in and check-out details and the total cost of the 3 night stay which is £900. Under 'Status' there are a number of options to choose from: ‘To Book’, ‘Booked’, ‘Booked & Deposit Paid’, ‘Booked & Paid’ and 'Paid.' Choose ‘Booked’ as the hotel is booked but no payment is due until one month prior to your stay.
As a reminder to yourself to make the payment one month before the stay perhaps add a task with a due date of 24th June. This task will also show on your trip ‘Overview’ page under 'Trip Tasks'.
Now return to the ‘Budget’ view. The £900 upcoming cost will be included in the budget calculations and will be set out in the list of your spending. The total cost of the hotel stay (£900) will automatically be split across 3 nights, so will show as a cost of £300 per night on 24, 25 and 26 July.
In the images above you will note an entire trip budget of £3,800, however, you can choose to have a daily budget if you’d prefer. To do this go to your ‘Trip Settings’ and select ‘Budget’. Choose the ’Daily Budget’ option and insert your daily budget. Remember to tap ‘Save.’
Now you have selected a daily budget you will see your daily spend (total of your paid & upcoming costs) against your daily budget at the top of each day in the ‘Card View.’
Another great feature is the ability to convert currency and have this interact with the budget calculations.
When initially creating the Ibiza trip the default currency set was GBP(£) therefore GBP(£) will be used as the default currency for the budget calculations. You can change your default currency at any time in ‘Trip Settings’ under the ‘Budget’ tab.
To show how currency conversion interacts with the budget feature we have set out an example below:
The ferry to Formentera on 26th July will cost €85. In order to input this upcoming cost into the card simply tap the currency and change it to ‘€ EUR’. The €85 will be automatically converted to GBP(£) (using the exchange rate conversions available to us via the European Central Bank). The cost in GBP(£) will be the figure used in the budget calculations.
If you have any questions about the budget feature, or want to suggest anything please use the chat widget at the bottom-right of this page.